Along with Role Clarity Statements, which was the subject of last Friday's post and podcast, PPP’s are a key focusing tool for conversations about performance.
The PPP was the first one page tool I created 30 years ago as a pioneer of one page plans.
The original PPP (personal performance on one side and business on the other of an A4 page) is pictured below. The format is still the preference of some of my clients.
PPP’s contain a shared-view with performance partners of people’s personal and business goals for the next 90 days and how they will be achieved.
90 days is the time frame I have settled on as the best for optimum performance. It’s long enough to achieve meaningful results and short enough to make adjustments next time especially when there are surprises or unexpected challenges.
The PPP is critical to sustaining an ongoing shared-view about
where you are (reality)
where you’re going (possibility)
why you’re going there (purpose)
how you will get there (strategy)
who will do what and when (execution)
how you will know you are on track (progress)
how you will behave along the way (culture)
For good reason I call these the seven areas of significance where the most successful leaders stand out.
My preferred way to create PPP’s today is to use these 7 as the headings.
This also means you can align individual plans on a page to those of the team, and/or other local, national, and international plans on a page.
My recommended actions to get started are
1. Take an A4 page and write 7 headings i.e. reality, possibility, purpose, strategy, execution, progress, and culture.
2. Under Reality write 1 - 3 paragraphs about your current status in your chosen key performance areas.
3. Under Possibility write 1 - 3 paragraphs about your goals for this performance period i.e. the next 90 days, in those same key performance areas.
4. Under Purpose write 1 paragraph about your reason for being.
5. Under Strategy write one sentence about how you will move from reality to possibility.
6. Under Execution write 1 - 3 paragraphs about your key tactics to execute your strategy.
7. Under Progress write 1 - 3 paragraphs about how you will make progress in meaningful work visible and how you will communicate, and converse about progress towards possibility.
8. Under Culture write 1 - 3 paragraphs about how you will further inspire and influence people to be accountable for living the agreed behaviours of your values.
9. Share what you have written with your team mates and colleagues and make adjustments.
There you have it. You now have a PPP!
If you’re like me and many of my clients you will keep your PPP handy so that when it’s time to discuss your performance you will be able to refer to it and focus the conversation.
Below is my own PPP using this format.
You can download the above along with a template here.
Do Your Work.